Background The practice of project close-out finalizes all project activities completed across all phases of the project to formally close the project and transfer the completed or cancelled project as appropriate. The purpose of project closeout is to assess the project, ensure completion, and derive any lessons learned and best practices to be applied to future projects. Applying the close-out practice in this manner closes out only the portion of the project scope and associated activities applicable to that portion of the project. Overview The practice of project close-out consists of two main activity groups:
Close Phase Close Phase Projects are temporary in nature and a project team must complete the activities of the final phase—the Close Phase—in order to complete the project life cycle. Conducting the activities of this Phase is vital to continuous improvement efforts and successful transition of the project deliverable.
After achieving acceptance of the deliverable, the project team documents lessons learned and archives project documentation for future use. The Close Phase is typically Project closeout plan by a written formal project review report which contains the following elements: The project manager transfers the project deliverable to operations and support staff, who will maintain it as an operational activity.
Finally, the project team disbands. Close activities also include development of a plan for reviewing project Key Performance Indicators after it has been operational for a pre-determined period of time.
Create Closeout Documentation Document the project lessons learned and any other valuable information about the project not already captured.
Create a project closeout report that provides a concise evaluation of the project, including a summary of the project deliverables and baseline activities, identification of variances from the baseline plan, lessons learns, and nature of project resources.
Disband project team Recognize the project team for all their contributions and commitment. A celebration may be warranted. The complexity of the project will influence the information conveyed in the post project review report.
Lessons Learned Report This report is required for all Tiers projects. Lessons Learned capture knowledge gained during projects that can be useful in helping future project teams repeat desirable outcomes, avoid undesirable outcomes, and identify opportunities for constant incremental improvement.
SLAs define mutual expectations, roles and responsibilities. Performance and reliability targets and escalation processes are included in the document. This template is meant to serve as a guide as you create a SLA.
This links to a repository of completed Lessons Learned.“Planning for Program Closeout” is an insightful look into the planning that prepared NASA to execute the closeout of America's Space Shuttle Program inclusive of considerations for personal property, facilities, government records, IT systems, subcontracts, and the people.
Project Closeout Report. A. General Information B. Performance Baseline. Document how the project performed against each success Measurement (metric) defined in the Project Charter.
Explain any variance in the comments section below. C. Operations and Maintenance. Describe the operation and the maintenance plan of the system or. Digital Closeout Service. Simple. Electronic. Searchable. Eastern Engineering’s digital closeout organizes all final construction closeout documents in a single searchable electronic catalog of project information and documents.
Although the Project Closeout criteria represent the minimum set of programmatic topics that must be addressed by the final evaluation of occupied BA homes, specific projects may provide opportunities to pursue other important.
General: Design Report Plans and Specifications Current ALP Current Exhibit “A” Environmental (CATEX, EA/FONSI, Etc.) DBE-Goal CIP Data Sheet Grant Application Bid Opening Bid Tabs Grant Application Award Sponsor Certifications: Attachment 1: Sponsor’s Certification for Construction Project Final Acceptance Attachment 2: Sponsor’s Certification for Equipment/Construction Contracts.
Project Closeout By Merrie Barron and Andrew R. Barron. Every project needs to end and that’s what project closeout is all about in the last phase of the project lifecycle. The whole point of the project is that you need to deliver what you promised.